The following represent the Terms & Conditions of Hire for exhibitions, events and centre hire at Bank Street Arts.
The Service Provider / We / Our means Bank Street Arts and Service User / You / Your indicates the hirer (group or Individual. The responsibility of individuals in a group is joint and several).
The Terms & Conditions of Hire apply to all hires. Bank Street Arts may edit the Terms & Conditions of Hire at anytime, without notice, as is seen fit. This will not affect the Terms & Conditions of Hire for any Service User with whom a hire period has been confirmed.
Deposits & Hire Fees
A deposit of £80 or 20% (whichever is greater) of the total hire fee is required to secure a gallery booking. The deposit is non-refundable. The deposit once paid will make up a percentage of the hire fee, it is not additional to the hire fee.
All deposits are to be paid within 30 days of receiving an invoice for payment from Bank Street Arts. If the deposit is not paid within 30 days of receiving an invoice then the hire period will be cancelled/put on hold indefinitely unless the total fee is paid immediately.
In the event that there are less than 30 days before the hire period is due to begin the deposit plus all other fees are to be paid immediately on receipt of an invoice.
All hire fees must be paid no later than 60 days in advance of the first day of the hire period. Where there are less than 60 days in advance of the first day of the hire period fees must be paid immediately on receipt of an invoice. If fees are outstanding at these points We will either cancel the hire period or put it put on hold indefinitely at our discretion plus cease any promotion until all outstanding fees are paid in full. During this time the hire period is unsecured and We may choose to take other hires.
Hire periods are provisional until deposits are paid. Only when the deposits have been paid is the hire period secured. If further fee payment deadlines are not adhered to We will withdraw the hire period and cease all promotion.
Access, Opening & Staffing
Hire fees cover a license to exhibit artwork and run performances during the normal opening hours of the centre, which are currently 11:00 – 16:00 Wednesday – Saturday. The centre’s opening hours can be subject to change without notice in the room(s) agreed, between the dates agreed. We will provide an alternative where possible and endeavor to keep any disruption minimal.
Any hire of equipment or hire outside normal opening hours is subject to an additional fee unless otherwise specified.
In addition to the centre’s public opening times, the centre is staffed 10:00 – 16:00 Tuesday to Saturday, staffing hours are subject to change without notice although we endeavor to keep any disruption to a minimum. The centres staffing in relation to the exhibitions and events extends to running the office, bar/café (where appropriate) and ensuring the public and private areas of the centre are run with reasonable care. We undertake to open the exhibition/event during normal opening hours, open doors and turn on lighting subject to any unforeseen circumstances.
You are responsible for all other aspects of your exhibition during your hire period unless otherwise agreed in advance and in writing. We take no responsibility for equipment, artwork, accidental damage, turning equipment on or off or injury caused to third parties by your work. We also take no responsibility for setting up or taking down of exhibitions or storing work unless otherwise agreed in advance and in writing. We accept no responsibility for work placed in the centre by You.
Invigilation and staffing of all exhibitions and events is Your responsibility. At Our discretion We will endeavor to provide invigilators but cannot guarantee their availability.
We will wherever possible aid with the provision of basic tools, providing access to galleries during staffing hours but take no responsibility for any shortcomings, failures, or problems in this respect.
In certain instances We may need to restrict access to certain galleries during the course of your hire period and may do so without notice. Where possible we will notify you in writing in, twenty-four hours in advance should this be necessary.
Bank Street Arts cannot store work/equipment in the centre before or after a hire period unless agreed in advance and it is Your responsibility to deliver work on the day of installation and take down at the end of the hire period. You are subject to pay an additional fee for work left in the centre at the end of any hire period at £30 per day. If work/equipment is left for more than two weeks after the end of any hire period we reserve the right to dispose of the work unless the additional fees are paid immediately, in full, on receipt of an invoice. Disposal of the work will be done at our discretion and can involve but is not limited to throwing away, giving away, auctioning or selling the work.
In certain circumstances You may require access outside of normal staffing hours which can be arranged. A key deposit of £50 (per set of keys) is required. You will also be required to pay an additional hire fee of £30 per day for hire of the centre outside of normal staffing hours. The key deposit is in addition to the hire fee and is refundable only on return of all sets of keys. All sets of keys are to be returned no later than the first working day after the final day of the hire period, failure to do so will result in the loss of the deposit and a £250 charge to be paid immediately on receipt of an invoice.
Any text or information about your exhibition or event in the room(s) hired is Your responsibility. At times Bank Street Arts may wish to proof read any or all information regarding the exhibition or event, in such a case the information is to be sent to firstname.lastname@example.org by an agreed upon time. Any text placed in the panels belonging to Bank Street Arts is Our responsibility and at Our discretion. Any text, images or information We disseminate is at Our discretion and will be edited, amended or rewritten as We see fit.
We undertake to advertise exhibitions and events on the Bank Street Arts website. In order to do this You must provide copy and images on request. We reserve the right to make any changes to such text and image as We see fit.
Hire of gallery spaces does not permit You to advertise or place work or literature in other parts of the centre. Members are entitled to advertise in the centre subject to approval.
Sale of Works
Any work sold from Bank Street Arts is subject to 30% commission for non-members and 25% for signed up members. To receive a reduction in commission You have to be a signed up Bank Street Arts member prior to the date of sale by a minimum of forty-eight hours.
All work is to be left in the gallery until each show has finished.
All packaging and shipping is Your responsibility unless agreed in advance and in writing. We do not accept any responsibility for any loss or damage incurred during packing or shipping.
We will invoice the buyer for the sale of work and payment will be made to you within 30 days of the exhibition ending and receiving an invoice for the correct amount. In the event of the exhibition running longer than this 30 day period We will pay You after the exhibition has ended. We will contact the buyer regarding shipping details and pass them to You unless agreed in advance and in writing.